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1. KNOW AND UNDERSTAND THE CODES AND OR BYLAWS ADOPTED BY THE JURISDICTIONS YOU ARE CONSTRUCTING IN

Know your Municipality 

Each Municipality you are constructing in is different; every Municipality has their own zoning bylaws, building bylaws, fire regulations, occupancy rules, etc. 

 

Most Municipalities have this information directly on their website.

 

Our Building Officials at MuniCode follow and enforce the National Building Code of Canada – Uniform Building Accessibility Standards Act and Regulations.

 

2. CALL AHEAD TO BOOK AN APPOINTMENT WITH A BUILDING OFFICIAL

We welcome you to come in with questions; however, many times our Building Officials are out on inspections and not available to answer your immediate questions.  If you would like to ensure you would be able to speak with a Building Official, please call ahead.

 

Our Building Officials are not allowed to assist in the design of a drawing or able to give recommendations of engineers/architects, etc.

 

3. CONTACTING BUILDING OFFICIALS WITHOUT A REASON

Always know why you are contacting your Building Official and know that you can send an email with your questions and we will respond in a timely manner.

 

This email address is being protected from spambots. You need JavaScript enabled to view it.  or www.municodeservices.com

 

4. RESPECTING THE BUILDING OFFICIAL AND STAFF

Our Building Officials are all licensed professionals.  The Building Officials and our Staff represent the Municipalities that we are contracted to work in.  We follow the National Building Code, and UBAS Act, Municipal Buildings Bylaws and DO NOT make any of our own rules.

 

5. DON’T ASK THE BUILDING OFFICIAL WHAT YOU REQUIRE

As a permit holder owner/contractor it is your obligation to be informed.  Understand the rules/plans/etc.  Know and understand the process.

 

Once we receive the Permit Application from the Municipality, the Building Official completes a Plan Examination Report that gets sent back to the Municipality and you will receive this when you pay and pick up your Permit.  Read the Plan Examination inside this package and ensure your trades people/builder/etc, have a copy of this Plan Examination as any comments become conditions of your Building Permit issuance.  You will also receive an Inspection Schedule outlining the types of Inspections and when you will need to call to schedule these.  Depending on the type or Permit you are applying for, you may also have a Ventilation Compliance worksheet that will need to be completed and returned, prior to inspections.

 

*Note: Plan Examination provisions are conditions of the permit when issued, NOT options.

 

6. DON’T SUMBIT INCOMPLETE, ILLEGIBLE PLANS, CALCULATIONS OR SPECIFICATIONS

If you submit incomplete, illegible plans, calculations, etc, you could delay your project as the Building Official may reject your initial application.  If this happens you will receive a letter stating what is required to move forward.

 

IMPORTANT:  If during the Plan Examination process your Plans/Drawings are altered in any way, it is YOUR RESPONSIBILITY to provide MuniCode and your Contractor/Trades/Etc, with the correct plans.  If construction is started based on Plans that are not approved, this may cost you a lot of extra time and money to correct.

 

Never start your build until you have picked up and paid for your Permit. 

 

Starting a project without a permit may result in a fine and depending on the Municipality in which you are building, you may be subject to double permit fees.

 

7. EXPLAINING THE PERMIT PROCESS/UNDERSTANDING PLAN SUBMITAL, REVIEW, AND APPROVAL PROCESS TAKES TIME

 

A. Complete an application either online or in person with your Municipal office.

B. Mail or drop off the application and your plans at your Municipal office.

C.The Municipal officials then review, sign and send to MuniCode to complete a Plan Examination of the plans as submitted for Building Permit issuance.

D. Our Building Officials will prepare a Plan Examination and once completed we will send it back to the Municipalities for them to call the owner to advise.

 

Note:  If MuniCode is not approving the application/drawings, you will need to submit what we are requesting, prior to your permit being issued.

 

E. The Municipality will call you to advise your Permit is ready to be picked up

 

DO NOT START WORK UNTIL THIS IS PICKED UP AND PAID FOR. READ ALL conditions of the Building Permit as issued.

 

The turnaround time (depending on the time of year) may vary.  However, most Municipalities ask for 14 business days for both the Municipality and MuniCode to process.

 

8. UPDATE THE BUILDING OFFICIAL PRIOR TO AN INSPECTION, AS TO WHAT HAS BEEN UPDATED/CHANGED

Ensure that any changes to the design or construction of a building are communicated and approved by the Building Official prior to commencing work.  These changes may seem insignificant to you; however, the National Building Code needs to be followed.  It can be as simple as changing a window and not having the correct dimension type to meet code.

 

9. HELP YOUR BUILDING OFFICIAL EXPEDITE THE PLAN EXAMINATION

Help by understanding the process, have clear drawings and follow the correct procedure.  Being informed of the process/requirements from the beginning will help you to understand the process from start to finish.

 

10. DON’T EXPECT YOUR BUILIDING OFFICIAL TO BEND THE RULES/CODES

We follow the National Building Code – UBAS Act and regulations and we will not bend the rules.  Do not try to bribe your Building Official.  Our Building Officials will not jeopardize loosing their designations/license.

 

11. BUILD TRUST AND RAPORE WITH YOUR BUILDING OFFICIAL

Be receptive to the information your Building Official is giving you.  Working together is key.  Please be assured that our Building Officials want to work with you, and are not intentionally giving you direction that is not required.

 

12. STAY ON THE FACTS, NO NEED TO BRING YOUR PERSONAL OPINION INTO IT - WE FOLLOW THE CODE

We understand that you may not understand why the National Building Code has these regulations in place, but we are here to explain why, if you want to listen.  Our requests/deficiencies are not personal.  We follow the National Building Code.

 

13. KEEP YOUR RECORDS

This is very important.  Time and time again we have Permit holders not knowing where their documentation is located.  Keep it all together.  Throughout the building process we provide; in writing, updates (Plan Examination Report, Foundation, Framing, Final Inspection Reports, etc).  You need to READ… KEEP… and correct the deficiency/deficiencies as noted on the Inspection Report .

 

14. PREPARE FOR THE UNEXPECTED

Be prepared that if your building has deficiency/deficiencies this may delay your schedule.  Ensure that you follow the correct procedure to complete all of your deficiency/deficiencies in a timely manner. 

 

15. FALSIFYING INFORMATION WRITTEN OR VERBAL TO A BUILDING OFFICIAL OR ANY STAFF

In the UBAS Act and Regulations it is against the law to falsify information to a Building Official, this would be either written or verbal.  NEVER sign off on any deficiency/deficiencies IF they are NOT corrected.  If the Building Official chooses to go by and check and the signed letter we received is NOT correct, you could now be held liable for falsifying information.

 

16. BUILDING OFFICIALS ARE NOT RESPONSIBLE FOR YOUR PROPERTY TAX ASSESSMENTS

As Building Officials we are in NO way responsible for any property tax assessments.  Each Municipality has either their own property tax assessor or hire a company to do their property tax assessment.  MuniCode does NOT report any data to any assessor or any assessment company.

 

17. OCCUPANCY INSPECTION

Depending on the Municipality you are living in; if you have deficiency/deficiencies after your Final Inspection, you will need to complete the deficiency/deficiencies and book an OCCUPANCY INSPECTION.  The OCCUPANCY INSPECTION would need to be booked/paid for within 5 days of the report date.  The fee would be paid to MuniCode Services Ltd. 

 

Please note, that if at the FINAL Inspection you have completed all the requirements, you will not be required, to have an OCCUPANCY INSPECTION.

 

*Please DO NOT use your FINAL Inspection for short listing of what is incomplete with your construction.

 

18. BE PROFESSIONAL

MuniCode has a zero tolerance for Verbal and Physical Abuse.  This is not personal; we are following the National Building Code, which are a minimum set of construction standards.  At the end of the day, all we are doing is the job the Municipality has hired us to complete.  We would hope that we would be respected for the strong ethical practice and safety we adhere to at MuniCode.

 

 

 

The importance of READING and Keeping your PLAN EXAMINATION REPORT – this document is a critical part of your Building Permit Issuance.  In the package that you receive with the Plan Examination you will also have an Inspection Schedule, and a Ventilation Compliance Worksheet (if required), which needs to be submitted.




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